II. Property Management

  A. Determination of Highest and Best Land Use for Corporate Properties.  []

  B. Record Keeping......................................................  []
      1.  Site data......................................................  []
          a) Plats, acreage..............................................  []
          b) Deeds.......................................................  []
          c) Agreements..................................................  []
          d) Easements, right-of-ways....................................  []
          e) Covenants...................................................  []
          f) Plot plans..................................................  []
          g) Topo maps...................................................  []
          h) Title records...............................................  []
          i) Zoning information..........................................  []
          j) Sales contracts.............................................  []
          k) Leases......................................................  []
          l) Record of improvements......................................  []
          m) Services on site............................................  []
          n) Utilities...................................................  []
          o) Condemnations...............................................  []
          p) Options.....................................................  []
      2.  Building data..................................................  []
          a) Architectural drawings......................................  []
          b) Construction drawings.......................................  []
          c) Construction contracts......................................  []
          d) Progress charts (PERT, CPM).................................  []
          e) "As-built" drawings.........................................  []
          f) Alterations.................................................  []
          g) Leases......................................................  []
          h) Sub-leases..................................................  []
          i) Options.....................................................  []
      3.  Other data.....................................................  []
          a) Acquisition costs...........................................  []
          b) Taxes.......................................................  []
          c) Depreciation schedules......................................  []
          d) Maintenance costs...........................................  []
          e) ROI or RONA.................................................  []
          f) Insurance...................................................  []

  C.  Property Inventory.................................................  []
      1.  Owned property.................................................  []
          a) Location....................................................  []
          b) Description of land, buildings..............................  []
          c) Acreage and square footage under roof.......................  []
          d) Mortgage balance............................................  []
          e) Original costs (land, improvements)  Dates and costs of ......
             additions...................................................  []
          f) Date and costs of additions.................................  []
          g) Net book value..............................................  []
          h) Appraised value.............................................  []
          i) Assessed value..............................................  []
          j) Replacement value...........................................  []
          k) Carrying charges (taxes, insurance, misc.)..................  []
      2.  Leased Property................................................  []
          a) Location....................................................  []
          b) Description of leased facility..............................  []
          c) Commencement date of lease..................................  []
          d) Termination date............................................  []
          e) Monthly rental..............................................  []
          f) Termination notice conditions...............................  []
          g) Renewal privileges..........................................  []
          h) Subleases amd assignment privileges.........................  []
          i) Purchase privileges.........................................  []
          j) Insurance privileges........................................  []
          k) Utility charges.............................................  []
          l) Tax liabilities.............................................  []
          m) Leasehold values............................................  []
          n) Escalations.................................................  []
          o) Options.....................................................  []

  D.  Property Inspections...............................................  []
      1.  Condition of building interior.................................  []
          a) Floor.......................................................  []
          b) Walls.......................................................  []
          c) Lights......................................................  []
          d) HVAC........................................................  []
          e) Ceiling.....................................................  []
          f) Doors.......................................................  []
          g) Windows.....................................................  []
          h) Rest rooms..................................................  []
          i) Plumbing....................................................  []
          j) Sprinkler system............................................  []
          k) Exhaust system..............................................  []
      2.  Condition of building exteriors................................  []
          a) Walls.......................................................  []
          b) Roof........................................................  []
          c) Drains......................................................  []
          d) Trim........................................................  []
          e) Stairs......................................................  []
          f) Gutters and leaders.........................................  []
          g) Flashings...................................................  []
      3.  Yard...........................................................  []
          a) Fences......................................................  []
          b) Signs.......................................................  []
          c) Paving......................................................  []
          d) Walks.......................................................  []
          e) Dolly strip.................................................  []
          f) Lighting....................................................  []
      4.  Dock...........................................................  []
          a) Doors.......................................................  []
          b) Lighting....................................................  []
          c) Floors......................................................  []
          d) Bumpers.....................................................  []
          e) Overhead doors..............................................  []
          f) Door lights ................................................  []

  E.  Condemnations......................................................  []

  F.  Replacement and Retirement of Equipment............................  []

  G.  Vacating Property..................................................  []

  H.  Employee Relocation................................................  []

  I. Surplus Property Disposal...........................................  []
      1.  Property information required..................................  []
          a) Deed........................................................  []
          b) Title policy................................................  []
          c) Records of right-of-ways, easements, other encumbrances.....  []
          d) Terms of aquisitions........................................  []
          e) Improvement costs...........................................  []
          f) Book Value..................................................  []
          g) Site survey.................................................  []
          h) Site plan...................................................  []
          i) Complete building plans.....................................  []
          j) Photo of property...........................................  []
          k) Appraisal...................................................  []
          l) Map of community showing location of site ..................  []
          m) Tax map showing lot and plot number.........................  []
          n) Zoning map showing zoning of property and surrounding ........
             areas.......................................................  []
          o) Occupants of surrounding property...........................  []
          p) Assessed valuation and five-year history of assessments ......
             and taxes...................................................  []
          q) Insurance costs.............................................  []
          r) Cost of repairs.............................................  []
          s) Cost of utilities...........................................  []
          t) List of equipment...........................................  []
      2.  Community information required.................................  []
          a) List of local developmetn organizations.....................  []
          b) Coroprate personnel involved in facility and area...........  []
          c) List of local real estate brokers...........................  []
          d) List of other landowners, developers in area................  []
          e) Community data on population, labor force, economic ..........
             climate, etc................................................  []
          f) Community zoning map showing location of all properties ......
             zoned for use similar to subject property...................  []
          g) Major industries in area....................................  []
          h) General real estate climate of community....................  []
      3.  Property inspection............................................  []
          a) Confirmation that facility is substantiallu same as shown ....
             in records..................................................  []
          b) Confirmation of operating costs.............................  []
          c) Repairs needed that would affect disposition of property....  []
      4.  Marketing plan.................................................  []
          a) Summary of appraised value of property......................  []
          b) Summary of general real estate marketing conditions in .......
             the area....................................................  []
          c) Determination of whether property should be marketed .........
             through a real estate agent.................................  []
          d) Recommendations for sales leads.............................  []
          e) Proposed terms of offering..................................  []
             Sale or lease price.........................................  []
             Terms of sale (cash or maortgage) and/or lease details......  []
             Time needed to market property in orderly manner............  []
             Budget for expenses involved ...............................  []
             Recommendations for disposition of leasehold equipment, ......
              furnishings, etc...........................................  []

Copyright 1995 Conway Data, Inc. All rights reserved Legal Notice: Because data comes from many sources, Conway Data can assume no responsibility for accuracy or currency.